House accounts are a great way to offer credit to your best customers but in the end are less than ideal if you don't get paid. That is where the House Accounts function comes in. 




The House Account Manager shows all house accounts stored in the Point-of-Sale and allows you to view and sort the data in a variety of ways.



By default, when first opened you are presented with the accounts listed by individual order number. You can change this by using the button to show aggregated account data instead.




Figure 40 : Filtered by Order



Figure 41 : Filtered by Account



Bus Date

Shows you the business date that the order was placed on. this may be different from the actual calendar date depending on when the store performs its Z-Report)

Order ID

shows the Order ID of the associated order, this number may be re-used across the range of the report

Type

Displays the order Transaction Type (deliver, pickup, in house etc.)

Cust Name

let's you see the name of the customer associated with the house account

Phone

Shows you the customer's phone number

Address

Displays the address of the customer

Balance 30/60/90 Days

Shows the extended balanced over 30/60/90 day time frame to assist in identifying delinquent accounts

HA Total

Shows the balance due on the house account. Note: This field is dependent on how the report is filtered


  • List by Order: Shows the amount paid on that order total only, NOT the total amount owed
  • List by Account: Shows the total account balance that has been charged over the life of the account

Pmt Total

Shows you any amount that was paid against the account. Note: This field is dependent on how the report is filtered


  • List by Order: Shows the amount paid on that order only, NOT the total amount paid
  • List by Account: Shows the total amount paid on the account

Bal Due

Displays any amount due on the account. Note: This field is dependent on how the report is filtered


  • List by Order: Shows the amount owed on that order only, NOT the total amount paid
  • List by Account: Shows the total amount owed on the account for all unpaid orders






Depending on how the report is filtered you can use the buttons located at the top of the list view to drill down into the data:


Use the while in the 'List by Order' view to show orders by paid status. 


You can also view additional account data when you have filtered by account: Use the buttons to show orders that are Active or Closed, as well as by the length of time that the balance has been owed.




Figure 42



Selecting an order will open additional dialog options that allow you to:


Print a copy of the selected order or print an Invoice to send to the customer



Show detailed order information allowing you to print or email a receipt or invoice. 


You can also apply payment to the account. When applying a payment to an account, rather than specifying a particular order, it will apply the payment to the oldest order and any balance remaining will apply to the next oldest until all outstanding orders are paid.


Figure 43



Display customer information such as order and payment history as well as balance owed:


Figure 44